Top 5 tips on how to resign with class

Grace Su January 16, 2015 4 mins read

Workplaces get into an uproar at the end of each year when many working people are getting ready to pursue better opportunities.However, before you prepare to embark on a new job, you have to go through the trouble of putting forward your resignation to your direct superior and the personnel manager.

You may well not be quite familiar with the resignation procedure no matter whether you are a newcomer or a veteran in the workplace. Anybody thinking about changing jobs is in serious need of familiarizing themselves with questions such as how you can resign appropriately and what you can’t do after resigning.

With regard to resignations, here are some tips about matters to pay attention to according the unwritten rules of the workplace, for all those who are preparing to resign and take up another job.

1. Writing a resignation letter

A resignation in written form may be better able to express your ideas and explain your reasons, so a resignation letter can reflect your professionalism regardless of whether your eloquence is good or not. A standard letter need not consist of many fancy words, but just the key information such as why and when you want to resign. You should formally send it to your direct superior and the personnel manager via your work email box. This is an important step for resigning, and a well-written letter can help you save much unnecessary trouble.

2. Getting ready for a face-to-face resignation talk

Normally, you will be asked to have face-to-face talks with your direct superior and the personnel manager after you tender your resignation, and the aim is either to learn about your motivations as part of a personnel satisfaction survey or to find a weakness in your reasons for resigning and then persuade you to stay. Therefore, there is a close connection between a successful talk and the resignation letter you wrote previously. If you have set your mind to resigning, then it is best not to reveal in the letter where you are going or some other sensitive items (like complaints about your direct superior or dissatisfaction about your salary), otherwise, unless you are not yet decided to leave your current company, you can easily be caught in a weakness and be asked to stay, trapping yourself in ambivalent choices.

3. Tidying up all the materials

The time for leaving your job will be fixed once the face-to-face talks are over. During this time before you leave, you need not only to handle the work at hand but also tidy up relevant computer files and decide which are to be deleted, forwarded, kept or made backups of. Only in this way can the handover and takeover go smoothly, saving yourself the problem that you get constant inquiries from your former colleagues about work issues.

4. Getting all the details

This is a point often ignored by people because they don’t have enough knowledge of human resources and do not ask for details unless the personnel manager offers them. So, please make sure not to miss details such as the welfare and salary of the current month that you are entitled to when you are tendering your resignation to your boss or the personnel manager. Apart from that, there are details about insurance, reserve funds, etc. Of course, the most important things are matters such as the letter of rescinding the labor contract or the labor handbook.

5. Making no malicious remarks about the company to former colleagues

It is important not to complain to your former colleagues about your old company even if you feel some dissatisfaction. You can leave with class and positively impress your colleagues with the impression that even though this job does not suit you best, it may suit others well. Try not to turn your resignation into regret, but rather leave chances for the company to show respect for your efforts during your tenure.

The above sums up all I want to suggest. A good resignation is key to making a perfect ending to your last job and a good start to the new one. I wish you good luck through each period in your career life!

Grace Su's picture
Senior Manager | Financial Services Recruitment
gsu@morganmckinley.com